Budgeting and site payments driven by the visits already recorded.
A site is paid for work the sponsor already knows was done. The delay is almost never disagreement about the facts — it is that the facts live in an operational system and the payment lives in a spreadsheet.
- Agreement negotiation
- Per-visit budgets
- Live accrual
- Site visibility
- Finance export
- Visits completed
- 184
- Accrued
- 68,400
- Approved
- 61,200
- Paid
- 54,900
- In dispute
- 0
Derived from recorded visits, never re-entered.
Every start-up specialist's dream.
The workflow starts before the first patient. The agreement is negotiated inside the platform, the per-site budget is generated from it, and every recorded action populates the tracker on its own.
Negotiate in the tool
Values proposed, revised and agreed inside MonitoHQ, with every version kept.
Review and approve in place
Legal, finance and clinical operations review one document, and approval is captured against it.
The budget follows the agreement
Signing the agreement generates the per-site budget and payment schedule from it.
Accrual is automatic
A completed visit, a screened patient, a shipped kit — each populates the tracker as it happens.
Live, per site and portfolio
Accrued, approved and paid stay current per site and across the study.
Sites can see their own position
Coordinators open their own accrued and approved figures instead of emailing to ask.
From completed visit to finance export.
Budget
Visit and milestone values set against the visit schedule, per site where terms differ.
Accrue
A completed visit accrues its value automatically. Nothing is entered a second time.
Review
The study team reviews what has accrued, with the underlying visits visible behind every figure.
Approve
Approved amounts are locked, with an attributable record of who approved them and when.
Export
Approved payments export to finance in their format, and paid status returns against the same records.
Enough to stop the chasing.
Per-visit budgets
Visit and milestone values, per study and per site where terms differ.
Automatic accrual
Value accrues from the visit record, not a re-keyed schedule.
Site-facing view
Sites see their own accrued, approved and paid position.
Approval trail
Who approved what, and when, against the amounts approved.
Finance export
Approved payments export in the format your finance system expects.
Portfolio view
Committed and paid across sites and studies, from the same records.
Connected in the same platform
Bring a site that chases you for payment.
30 minutes with a founder. We'll model their budget against completed visits and show what they would see on their own screen.